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We do both, paper and electronic.  Back in 2005, our Town server went
down and we lost everything from 1998 - 2005 (and some earlier files),
but there were so many it was unclear.  There have been times, where the
paper copy has been requested and we have had to provide a copy,
because the electronic copy sometimes is not clearly visible (especially
maps).

 

From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Kirby, Lisa (DARS)
Sent: Monday, August 27, 2012 11:59 AM
To: [log in to unmask]
Subject: Electronic Contract Records

 

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Officer Listserv (VA-ROL). # # 

Are any agency's maintaining contract documentation electronically only?
We are in the process of moving that direction, but have concerns when
it comes to servers going down and documents not being available.  We
are interested in learning about backup plans, experiences, etc.

 

 

Thank you,

 

Lisa Johnson Kirby

General Services Supervisor

Department for Aging and Rehabilitative Services

8004 Franklin Farms Drive

Henrico, VA 23229

(direct) 804-249-4112

(fax) 804-662-9525

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