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Fellow Records Officers,

In the City of Virginia Beach, the Human Resources department considers training records (required for certification and otherwise) to become a part of the official 50-year personnel file.  Our HR department is in the early planning stages for a new application to include Learning & Development records.  We want to incorporate electronic and paper training records into this initiative and would appreciate your assistance in answering a few questions:


1.      Do you require retention of training records as part of your personnel file?

2.      How do you capture/gather the required information across your organization?

a.      Is the capture a departmental responsibility to scan into a system?

b.      If not electronic, are departments required to send the paper to HR?

Our goal is to (eventually) retain just electronic records and any feedback you can offer on your city/county's processes for capturing, storing and accessing training records would be appreciated.  If you utilize a specific software for this purpose, we would like to know that too!

Thank you for your assistance.

Susan Marziani, Public Records Manager
City of Virginia Beach | Department of Public Libraries | Records Management Division
2424 Courthouse Drive  |  Building 18  |  Virginia Beach, VA 23456
O (757) 385.8908  |  F (757) 385.5812 |  E [log in to unmask]  <mailto:[log in to unmask]>




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