Fellow Records Officers,

 

In the City of Virginia Beach, the Human Resources department considers training records (required for certification and otherwise) to become a part of the official 50-year personnel file.  Our HR department is in the early planning stages for a new application to include Learning & Development records.  We want to incorporate electronic and paper training records into this initiative and would appreciate your assistance in answering a few questions:

 

1.      Do you require retention of training records as part of your personnel file?

2.      How do you capture/gather the required information across your organization? 

a.      Is the capture a departmental responsibility to scan into a system? 

b.      If not electronic, are departments required to send the paper to HR? 

 

Our goal is to (eventually) retain just electronic records and any feedback you can offer on your city/county’s processes for capturing, storing and accessing training records would be appreciated.  If you utilize a specific software for this purpose, we would like to know that too!

 

Thank you for your assistance.

 

Susan Marziani, Public Records Manager  

City of Virginia Beach | Department of Public Libraries | Records Management Division

2424 Courthouse Drive  |  Building 18  |  Virginia Beach, VA 23456

O (757) 385.8908  |  F (757) 385.5812 |  E [log in to unmask]