Just a quick comment - Jeff wrote: "The officer in charge of the project has told me that no shredding is currently being done, but rather the project is still in the planning stages." Bingo! Back to one of my original comments that this was not well thought out. Why are they buying a $40,800 shredder BEFORE they have a plan?
Does anyone remember the $42,000 flagpole VB bought that made the news and a big upheaval in 1994?
I want to thank all those who sent in remarks as well. I could have a lot more to say on the subject, but wanted to hear from you. So far you have echoed most of my concerns.
Lois Reeves
Records Manager
City of Chesapeake
757-410-7160
>>> VA-ROL automatic digest system <[log in to unmask]> 2/27/2009 12:00 AM >>>
There are 3 messages totalling 230 lines in this issue.
Topics of the day:
1. LVA beta site (2)
2. VA Shredding by inmates???
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----------------------------------------------------------------------
Date: Thu, 26 Feb 2009 08:44:14 -0500
From: "Breeden, John B." <[log in to unmask]>
Subject: Re: LVA beta site
Siri,
It looks good. I do have two suggestions:
1. We can current go to either the state or local retention schedules
with a single click from the RM page but will now have two clicks to get
to them. If you retain this new arrangement, please at least move the
links high enough so that they can be accessed without scrolling to the
bottom of the page.=20
2. Add a link to the Association for Information & Image Management
(AIIM) =20
-----Original Message-----
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Siri Berdahl
Sent: Wednesday, February 25, 2009 2:37 PM
To: [log in to unmask]
Subject: LVA beta site
The Library of Virginia is pleased to announce the beta launch of two
new=20
Web sites.=20
Over the past several months, LVA has been busy examining and
redesigning=20
our agency Web site in order to make information about our services,=20
programs, and collections more accessible to our many and varied
audiences.=20
In addition, the Library has created a new site, Virginia Memory.
Inspired by=20
memory projects at other institutions, including the Library of
Congress, the=20
goal of Virginia memory is to bring new and exciting digital content, as
well as=20
our traditional digital collections, to the attention of all users,
whether=20
educators, students, genealogists, historians, or casual researchers.
The beta version of our agency site is available at
http://beta.lva.virginia.gov
Beta Virginia Memory is available at http://www.virginiamemory.com=20
"Beta" means the sites are still in production, and as such, you may see
some=20
incomplete items along the way. In the meantime, please send your
feedback,=20
whether related to the records management section of the site or
otherwise,=20
to [log in to unmask]
Thank you,
Siri Berdahl
Electronic Records Analyst
The Library of Virginia
800 East Broad Street
Richmond, VA 23219-8000
=20
P: 804-692-3768
F: 804-692-3603
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------------------------------
Date: Thu, 26 Feb 2009 10:40:44 -0500
From: "Palmer, Gerald" <[log in to unmask]>
Subject: Re: LVA beta site
Seri, Would help to have the areas assigned to each Analyst as part of
their contact information. By looking at the current information one
cannot discern who has colleges/universities, which of you has
electronic records, etc. Jerry
Jerry Palmer
University Records Manager
Virginia tech
600 Country Club Blvd.
Blacksburg, VA 24060
(540)231-0226
Fax (540)231-6991
> -----Original Message-----
> From: Virginia Records Officer's Listserv [mailto:VA-
> [log in to unmask]] On Behalf Of Siri Berdahl
> Sent: Wednesday, February 25, 2009 2:37 PM
> To: [log in to unmask]
> Subject: LVA beta site
>=20
> The Library of Virginia is pleased to announce the beta launch of two
new
> Web sites.
>=20
> Over the past several months, LVA has been busy examining and
redesigning
> our agency Web site in order to make information about our services,
> programs, and collections more accessible to our many and varied
> audiences.
>=20
> In addition, the Library has created a new site, Virginia Memory.
Inspired
> by
> memory projects at other institutions, including the Library of
Congress,
> the
> goal of Virginia memory is to bring new and exciting digital content,
as
> well as
> our traditional digital collections, to the attention of all users,
> whether
> educators, students, genealogists, historians, or casual researchers.
>=20
> The beta version of our agency site is available at
> http://beta.lva.virginia.gov
>=20
> Beta Virginia Memory is available at http://www.virginiamemory.com
>=20
> "Beta" means the sites are still in production, and as such, you may
see
> some
> incomplete items along the way. In the meantime, please send your
> feedback,
> whether related to the records management section of the site or
> otherwise,
> to [log in to unmask]
>=20
> Thank you,
>=20
> Siri Berdahl
> Electronic Records Analyst
> The Library of Virginia
> 800 East Broad Street
> Richmond, VA 23219-8000
>=20
> P: 804-692-3768
> F: 804-692-3603
>=20
> To UNSUBSCRIBE, change options, or subscribe, please see the
instructions
> at http://listlva.lib.va.us/archives/va-rol.html
> (If using Netscape, must have version 6.1 or higher to view the above
> page)
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------------------------------
Date: Thu, 26 Feb 2009 14:59:26 -0500
From: "Snyder, Jeff (LVA)" <[log in to unmask]>
Subject: Re: VA Shredding by inmates???
We just wanted to let everyone know that my staff and I have been in
contact with the VA Beach Sheriff's department and have spoken to the
agency RO, the officer in charge of the project and Sheriff Lanteigne
himself. Ben Smith, manager of the State Record Center, has also spoken
with the Sheriff's office. The Sheriff and his staff are very much
aware of the new regulations regarding the destruction of records
containing social security numbers. The officer in charge of the
project has told me that no shredding is currently being done, but
rather the project is still in the planning stages.
Also, a quick note about Ginny's comment below. The new regulations are
not contained in the Public Records Act, but rather in the Virginia
Administrative Code.=20
=20
Jeffrey L. Snyder
Manager, Records Analysis Section
The Library of Virginia
(804) 692-3611
[log in to unmask]
www.lva.virginia.gov/whatwedo/records/index.htm
=20
-----Original Message-----
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Jones, Virginia
Sent: Wednesday, February 25, 2009 4:22 PM
To: [log in to unmask]
Subject: Re: VA Shredding by inmates???
One other thought on this issue. The new revision to the Public Records
Act (17VAC15-120-30) sets specific requirements for the type of shredder
to use and "contractors doing the shredding must be bonded." Inmates
under the authority of the Sheriff's Dept. may or may not be considered
a "contractor" for the rest of the City.
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]
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End of VA-ROL Digest - 25 Feb 2009 to 26 Feb 2009 (#2009-11)
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