Just a quick comment - Jeff wrote: "The officer in charge of the project has told me that no shredding is currently being done, but rather the project is still in the planning stages." Bingo! Back to one of my original comments that this was not well thought out. Why are they buying a $40,800 shredder BEFORE they have a plan? Does anyone remember the $42,000 flagpole VB bought that made the news and a big upheaval in 1994? I want to thank all those who sent in remarks as well. I could have a lot more to say on the subject, but wanted to hear from you. So far you have echoed most of my concerns. Lois Reeves Records Manager City of Chesapeake 757-410-7160 >>> VA-ROL automatic digest system <[log in to unmask]> 2/27/2009 12:00 AM >>> There are 3 messages totalling 230 lines in this issue. Topics of the day: 1. LVA beta site (2) 2. VA Shredding by inmates??? To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page) ---------------------------------------------------------------------- Date: Thu, 26 Feb 2009 08:44:14 -0500 From: "Breeden, John B." <[log in to unmask]> Subject: Re: LVA beta site Siri, It looks good. I do have two suggestions: 1. We can current go to either the state or local retention schedules with a single click from the RM page but will now have two clicks to get to them. If you retain this new arrangement, please at least move the links high enough so that they can be accessed without scrolling to the bottom of the page.=20 2. Add a link to the Association for Information & Image Management (AIIM) =20 -----Original Message----- From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Siri Berdahl Sent: Wednesday, February 25, 2009 2:37 PM To: [log in to unmask] Subject: LVA beta site The Library of Virginia is pleased to announce the beta launch of two new=20 Web sites.=20 Over the past several months, LVA has been busy examining and redesigning=20 our agency Web site in order to make information about our services,=20 programs, and collections more accessible to our many and varied audiences.=20 In addition, the Library has created a new site, Virginia Memory. Inspired by=20 memory projects at other institutions, including the Library of Congress, the=20 goal of Virginia memory is to bring new and exciting digital content, as well as=20 our traditional digital collections, to the attention of all users, whether=20 educators, students, genealogists, historians, or casual researchers. The beta version of our agency site is available at http://beta.lva.virginia.gov Beta Virginia Memory is available at http://www.virginiamemory.com=20 "Beta" means the sites are still in production, and as such, you may see some=20 incomplete items along the way. In the meantime, please send your feedback,=20 whether related to the records management section of the site or otherwise,=20 to [log in to unmask] Thank you, Siri Berdahl Electronic Records Analyst The Library of Virginia 800 East Broad Street Richmond, VA 23219-8000 =20 P: 804-692-3768 F: 804-692-3603 To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page) To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page) ------------------------------ Date: Thu, 26 Feb 2009 10:40:44 -0500 From: "Palmer, Gerald" <[log in to unmask]> Subject: Re: LVA beta site Seri, Would help to have the areas assigned to each Analyst as part of their contact information. By looking at the current information one cannot discern who has colleges/universities, which of you has electronic records, etc. Jerry Jerry Palmer University Records Manager Virginia tech 600 Country Club Blvd. Blacksburg, VA 24060 (540)231-0226 Fax (540)231-6991 > -----Original Message----- > From: Virginia Records Officer's Listserv [mailto:VA- > [log in to unmask]] On Behalf Of Siri Berdahl > Sent: Wednesday, February 25, 2009 2:37 PM > To: [log in to unmask] > Subject: LVA beta site >=20 > The Library of Virginia is pleased to announce the beta launch of two new > Web sites. >=20 > Over the past several months, LVA has been busy examining and redesigning > our agency Web site in order to make information about our services, > programs, and collections more accessible to our many and varied > audiences. >=20 > In addition, the Library has created a new site, Virginia Memory. Inspired > by > memory projects at other institutions, including the Library of Congress, > the > goal of Virginia memory is to bring new and exciting digital content, as > well as > our traditional digital collections, to the attention of all users, > whether > educators, students, genealogists, historians, or casual researchers. >=20 > The beta version of our agency site is available at > http://beta.lva.virginia.gov >=20 > Beta Virginia Memory is available at http://www.virginiamemory.com >=20 > "Beta" means the sites are still in production, and as such, you may see > some > incomplete items along the way. In the meantime, please send your > feedback, > whether related to the records management section of the site or > otherwise, > to [log in to unmask] >=20 > Thank you, >=20 > Siri Berdahl > Electronic Records Analyst > The Library of Virginia > 800 East Broad Street > Richmond, VA 23219-8000 >=20 > P: 804-692-3768 > F: 804-692-3603 >=20 > To UNSUBSCRIBE, change options, or subscribe, please see the instructions > at http://listlva.lib.va.us/archives/va-rol.html > (If using Netscape, must have version 6.1 or higher to view the above > page) To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page) ------------------------------ Date: Thu, 26 Feb 2009 14:59:26 -0500 From: "Snyder, Jeff (LVA)" <[log in to unmask]> Subject: Re: VA Shredding by inmates??? We just wanted to let everyone know that my staff and I have been in contact with the VA Beach Sheriff's department and have spoken to the agency RO, the officer in charge of the project and Sheriff Lanteigne himself. Ben Smith, manager of the State Record Center, has also spoken with the Sheriff's office. The Sheriff and his staff are very much aware of the new regulations regarding the destruction of records containing social security numbers. The officer in charge of the project has told me that no shredding is currently being done, but rather the project is still in the planning stages. Also, a quick note about Ginny's comment below. The new regulations are not contained in the Public Records Act, but rather in the Virginia Administrative Code.=20 =20 Jeffrey L. Snyder Manager, Records Analysis Section The Library of Virginia (804) 692-3611 [log in to unmask] www.lva.virginia.gov/whatwedo/records/index.htm =20 -----Original Message----- From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Jones, Virginia Sent: Wednesday, February 25, 2009 4:22 PM To: [log in to unmask] Subject: Re: VA Shredding by inmates??? One other thought on this issue. The new revision to the Public Records Act (17VAC15-120-30) sets specific requirements for the type of shredder to use and "contractors doing the shredding must be bonded." Inmates under the authority of the Sheriff's Dept. may or may not be considered a "contractor" for the rest of the City. Ginny Jones (Virginia A. Jones, CRM, FAI) Records Manager Information Technology Division Newport News Dept. of Public Utilities Newport News, VA [log in to unmask] To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page) To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page) ------------------------------ End of VA-ROL Digest - 25 Feb 2009 to 26 Feb 2009 (#2009-11) ************************************************************ To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)