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The records series for disaster/emergency planning, as well as response
and recovery documentation records, have been amended on three local and
two state general records schedules. The response & recovery
documentation is required by funding agencies when reimbursement is
requested from state and local governments to recover response and
recovery costs.  These changes expand the description of the records,
group similar series into the same schedules, and allow for the
retention of all documentation created/used in a response/recovery
operation, without having to unnecessarily retain superseded copies of
the planning files.  The general schedules may be accessed from the
Library of Virginia's Records Management Website at
http://www.lva.virginia.gov/agencies/records/retention.asp

Regarding disaster/emergency planning files:

- At the local level, "Emergency Planning and Related Records," 010042,
has been made defunct on the Administrative Records schedule, GS-19.  
- On GS-16 - General Services Records schedule, the title of series
005243 has been amended to read "Security: Disaster and Emergency
Planning Files" and the records contained in this series broadened to
now include a  CoOP.

- The same thing has happened at the state level, the disaster planning
series (100317) was made defunct in GS-101 - Administrative Records
- Series 012274, "Buildings: Disaster and Emergency Planning Files," now
mirrors the new language of the local series.

Regarding disaster/emergency response and recovery records:

- On GS-07 - PUBLIC UTILITIES DEPARTMENTS schedule, "Disaster Recovery
Files" (005521) has been made defunct and is now "Security: Disaster
Recovery Files" (200036) on GS-16 - General Services Records schedule.
- A new series, "Buildings: Disaster Recovery Files" (200037) has been
added to the state schedule GS-108 - Fire, Safety and Security Records.

Thank you, and a Happy Thanksgiving.  Any questions, I'm back Monday!

- Glenn

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Glenn T. Smith   [log in to unmask]
Records Analyst          www.lva.virginia.gov
The Library of Virginia          804-692-3604
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