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See IRS Publication 1075 – speaks to “Authorized Access Only” requirement.





From: Virginia Records Officers' Listserv [mailto:[log in to unmask]] On Behalf Of Cooper, Robin

Sent: Tuesday, May 23, 2017 9:50 AM

To: [log in to unmask]

Subject: Re: Posting on Records Room



You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #

The Library of VA (VA Public Records Mgmt. Manual) states records should be stored, whenever practical, in a secure area with controlled and documented access for personnel. Doesn't say anything about what should be posted on the door. Our records rooms are kept locked at all times and only certain employees have access.



On Tue, May 23, 2017 at 9:14 AM, Deborah J. Litten <[log in to unmask]<mailto:[log in to unmask]>> wrote:

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Is there a Virginia Code or other legal statute that addressing specific postings that should be on a records room door?  Should the posting identify the names of the people that should have access to the records room?  Or can it just say....Authorized personnel only.







--

Deborah J. Litten

Student Services Supervisor

Shenandoah County Public Schools

(540) 459-6750<tel:(540)%20459-6750>

[log in to unmask]<mailto:[log in to unmask]>





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