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September 2011

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Subject:
Re: Federal Grant Paperwork
From:
"Shirley L. Hopkins" <[log in to unmask]>
Reply To:
Virginia Records Officer's Listserv <[log in to unmask]>
Date:
Fri, 23 Sep 2011 14:11:44 -0400
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You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL).
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Thank you!

 

Shirley L. Hopkins

Director of Financial Operations

J. Sargeant Reynolds Community College

804-523-5896

 

From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Kolstee, Robert
Sent: Friday, September 23, 2011 2:11 PM
To: [log in to unmask]
Subject: Re: Federal Grant Paperwork

 

You are receiving this e-mail as a subscriber to the Virginia Records
Officer Listserv (VA-ROL). # # 

The General Schedules for Localities provide the following guidance:

 

    General Schedule 2 

Grant Files: Federal and State 

This series documents the receipt and expenditure of money for various
projects that are funded by either state or federal grant programs. 

010164 

Retain 3 years, until audit, or as long as required by the terms of the
grant, whichever is greater, then destroy. 

 

 

Bob Kolstee

Records Administrator

City of Norfolk

757-664-4737

________________________________

From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Shirley L. Hopkins
Sent: Friday, September 23, 2011 2:08 PM
To: [log in to unmask]
Subject: Federal Grant Paperwork

 

Would someone give me some guidance on Federal Grant paperwork?  I've
been told that it does not fall into the same category as the normal
financial records, and cannot be destroyed at all!  Is that true?  I can
understand it may be true for some of the paperwork, but is all of it
under that regulation?  Thanks in advance for your help!

 

 

Shirley L. Hopkins

Director of Financial Operations

J. Sargeant Reynolds Community College

804-523-5896

 

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