Brian A. Conley, Asst. County Archivist
Fairfax County Archives and Records Management Branch
6800-A Industrial Rd., Springfield, Va. 22151
(703) 658-3775 Voice (703) 642-2832 FAX
-----Original Message-----
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Harrington, Richard
Sent: Monday, January 28, 2008 12:23 PM
To: [log in to unmask]
Subject: Re: New RA Analyst- Treasurer's, Commissioners of Revenue,
Housing Development
Corey,
Fairfax does not have a Treasurer's office, but the Dept. of Management
and Budget assumes these responsibilities. I have used the schedule
below for such items as trial balances which seems to cover these types
of secondary records. As to the EMS payments, I would put them under
GS-2's general schedule of "Accounts payable or receivable 10143 or
10144." There are many such minor fiscal record series that should be
able to be accommodated by these two schedules.
GS-2 Fiscal
Richard "Dick" Harrington
Fairfax County Archivist / Recs. Mgr.
6800-A Industrial Rd.
Springfield, VA 22151
[log in to unmask]
Tel: 703 658-3776
Fax: 703 642-2832
-----Original Message-----
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Corey Smith
Sent: Monday, January 28, 2008 10:16 AM
To: [log in to unmask]
Subject: New RA Analyst- Treasurer's, Commissioners of Revenue, Housing
Development
My name is Corey Smith I am a new Records Analyst with LVA. I started
here in September and would like to become better acquianted with many
of you to address your RM issues.
I am contacting you to gain any insight about two records series that
particular locality treasurer has with their locality. The first series
is entitled "EMS Payment Batches" and I am told it consists of either a
list or remittance stubs that act as supporting documents showing the
account number, name and the payment amount. Secondly, another local
treasurer's office raised a question about how long to retain thier
trial balances. My initial thought was they are kept as long as our
general ledgers which is a period of 10 years on schedule "GS-2 Fiscal
Records." I would like to gain any feedback as to how each treasurer
office has been managing thier trial balance records.
I am attempting to find a series within our locality general
schedules that these records series can fall into or if not, possibly
adding them to the treasurer general schedule.
In addition to this inquiry, I have a been designated as the RA
analyst for locality Commissioners of Revenue. I also have been working
with locality Treasurers and Housing Development professionals with RM
concerns and would like to continue doing so for other finance,
commerce/trade secretariat agencies, commissions etc. Feel free to
contact me if there are any records series that are no longer used by
your agency/locality or records series that may need to be added. I
would like to update your schedules to reflect all current operations of
your offices.
Any feedback you can provide to the above treasurer inquiry will be
greatly appreciated. I look forward to working with all of you . Please
feel free to contact me should you have any questions.
Corey Smith
Records Analyst
Library Of Virginia
800 E. Broad Street
Richmond VA 23219
Phone: 804.692.3608
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