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Mon, 28 Jan 2008 10:16:15 -0500 |
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My name is Corey Smith I am a new Records Analyst with LVA. I started
here in September and would like to become better acquianted with many of
you to address your RM issues.
I am contacting you to gain any insight about two records series that
particular locality treasurer has with their locality. The first series is
entitled “EMS Payment Batches” and I am told it consists of either a list or
remittance stubs that act as supporting documents showing the account
number, name and the payment amount. Secondly, another local treasurer's
office raised a question about how long to retain thier trial balances. My initial
thought was they are kept as long as our general ledgers which is a period of
10 years on schedule "GS-2 Fiscal Records." I would like to gain any feedback
as to how each treasurer office has been managing thier trial balance records.
I am attempting to find a series within our locality general schedules that
these records series can fall into or if not, possibly adding them to the
treasurer general schedule.
In addition to this inquiry, I have a been designated as the RA analyst for
locality Commissioners of Revenue. I also have been working with locality
Treasurers and Housing Development professionals with RM concerns and
would like to continue doing so for other finance, commerce/trade secretariat
agencies, commissions etc. Feel free to contact me if there are any records
series that are no longer used by your agency/locality or records series that
may need to be added. I would like to update your schedules to reflect all
current operations of your offices.
Any feedback you can provide to the above treasurer inquiry will be greatly
appreciated. I look forward to working with all of you . Please feel free to
contact me should you have any questions.
Corey Smith
Records Analyst
Library Of Virginia
800 E. Broad Street
Richmond VA 23219
Phone: 804.692.3608
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