I don't see any reason that vouchers are listed separately in the two
schedules.  Also vouchers-electronic submission should be done away with  -
they should fall in line with all vouchers.

Jane Krakowsky

"Judd, Amy (LVA)" wrote:

> The analysts at the LVA have been making an effort to identify and
> resolve duplicate, unclear, or "unusual" series in the state and local
> General Schedules. As part of that, we were discussing "Vouchers" and
> "Invoices" that are listed on both GS-102 and GS-02.
>
> It seems that Accounts Receivable and Accounts Payable should cover any
> and all invoices and vouchers. Is there a reason "Vouchers" or
> "Invoices" should be listed separately in either schedule?
>
> GS-102 Accounts Payable 012082
> GS-102 Accounts Receivable 012083
> GS-102 Vouchers - Agency Accounting Office Files 012155
>
> GS-02 Accounts Payable Records 10143
> GS-02 Accounts Receivable Records 10144
> GS-02 Vouchers (Accounting) 10217
>
>
> Additionally, Vouchers - Electronically Transmitted Requests for
> Payments is only retained one year. We suspect that this is a holdover
> from when electronic vouchers were new and unusual. We'd like to
> eliminate this series because all vouchers should be kept for three
> years or until audit, regardless of format.
>
> We would appreciate any constructive input the list members may have
> before we make such a change.
>
> Sincerely,
>
> Amy
>
> Amy L. Judd
> Records Analyst
> Library of Virginia
> 800 E. Broad St.
> Richmond VA 23219
> Phone: 804.692.3601
> Fax:  804.692.3603
> [log in to unmask]
>
>
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