I don't see any reason that vouchers are listed separately in the two schedules. Also vouchers-electronic submission should be done away with - they should fall in line with all vouchers. Jane Krakowsky "Judd, Amy (LVA)" wrote: > The analysts at the LVA have been making an effort to identify and > resolve duplicate, unclear, or "unusual" series in the state and local > General Schedules. As part of that, we were discussing "Vouchers" and > "Invoices" that are listed on both GS-102 and GS-02. > > It seems that Accounts Receivable and Accounts Payable should cover any > and all invoices and vouchers. Is there a reason "Vouchers" or > "Invoices" should be listed separately in either schedule? > > GS-102 Accounts Payable 012082 > GS-102 Accounts Receivable 012083 > GS-102 Vouchers - Agency Accounting Office Files 012155 > > GS-02 Accounts Payable Records 10143 > GS-02 Accounts Receivable Records 10144 > GS-02 Vouchers (Accounting) 10217 > > > Additionally, Vouchers - Electronically Transmitted Requests for > Payments is only retained one year. We suspect that this is a holdover > from when electronic vouchers were new and unusual. We'd like to > eliminate this series because all vouchers should be kept for three > years or until audit, regardless of format. > > We would appreciate any constructive input the list members may have > before we make such a change. > > Sincerely, > > Amy > > Amy L. Judd > Records Analyst > Library of Virginia > 800 E. Broad St. > Richmond VA 23219 > Phone: 804.692.3601 > Fax: 804.692.3603 > [log in to unmask] > > > To UNSUBSCRIBE, change options, or subscribe, please see the instructions > at http://listlva.lib.va.us/archives/va-rol.html > (If using Netscape, must have version 6.1 or higher to view the above page) To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)