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If you're recently sent in an incomplete Certificate of Records
Destruction (RM-3 Form), you will have noticed that we've begun
returning forms to be corrected and resubmitted. Before you submit a
RM-3 Form, ask yourself:

 

*	Are you using the most current form? Use the form available
online at www.lva.virginia.gov/agencies/records/forms.asp. 
*	Have you identified a valid records series number? If you are
using a General Schedule, make sure you're referencing the most recent
version, available at
www.lva.virginia.gov/agencies/records/retention.asp. 
*	Is the form filled out completely, including date range, volume,
and method of destruction?
*	Has the form been signed by an approving official, Records
Officer, and someone who witnessed destruction of the records?

 

For complete instructions, go to
www.lva.virginia.gov/forms/rm-3inst.pdf. 

 

If you have any questions about reporting records destruction, contact
your Records Analyst off-list.

 

Anita Vannucci

Records Analyst

Library of Virginia

804-692-3650

[log in to unmask]

www.lva.virginia.gov/agencies/records/

 

 

 


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