-----Original Message-----
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Donna Meeks
Sent: Tuesday, January 25, 2005 9:06 AM
To: [log in to unmask]
Subject: Staff Support for Records Management

Dear Fellow Records Managers,

As Assistant to the VP for Administration and Finance and Executive
Secretary to the Board of Visitors at ODU, I am currently designated as
the University's Records Manager.  However, this is a very small part of
my job and it has not gotten the attention that it deserves.  After
speaking with Russ Riter at the Library of Virginia and relaying his
concerns to my Vice President that the Records Manager position should
ultimately be a full-time job, I have been tasked with developing a
5-year plan as part of our upcoming budget process for developing a more
formal records management program, with an eye toward possibly creating
a full- or half-time position devoted to records management.

I am seeking your help by sending this informal "survey" to find out
about your agency and its current staffing level in support of records
management.

I would very much appreciate it if you would be willing to respond to
the questions below and and return to me at [log in to unmask]

   Is there a separate Records Management Department at your
   agency/institution? There are two records management areas.  They are
not recognized by the agency as an offical Department.
   If yes, how many full- and/or part-time positions comprise this
   organization?  There are 5 people managing fulltime three Agencies;
Behavioral Health, Public Health Services - Child and Family, Maternity,
WIC and Dental and a closed records area.
   Are these positions designated as state classified employees, or
   contract employees (i.e., faculty/administrative or
   faculty/professional)? State classified employees, Administrative
Asst II? and Records Assistant III
   What are the approximate salaries of the director and any additional
   employees?  The employees are making starting at about 25, 0000.
There is not a Director of Medical Records, but a Records Manager -
Salary Mid $70,000
   To whom does this position(s) report? Deputy Director of Dept. of
Human Services
   If there is no separate office, what position currently has
   responsibility for Records Management at your agency/institution and
to
   whom does this position report?
   What percentage of this position's time is currently devoted to
records
   management? 100% in addition to being the HIPAA Privacy Officer
   Is this position a classified employee, or a contract employee, and
what
   is the approximate salary of the position? Salary Position.
   What is the name of your agency and what is its primary mission?
   How many employees comprise the workforce of your agency? Over 800
   If an educational institutional, what is your current student
   enrollment?

Thank you in advance for responding to this brief survey.

Sincerely,

Donna W. Meeks
Assistant to the VP for Administration & Finance & Executive Secretary
to the Board of Visitors Old Dominion University Norfolk, VA  23529
[log in to unmask]
757/683-3072
FAX  757/683-5679

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