-----Original Message----- From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Donna Meeks Sent: Tuesday, January 25, 2005 9:06 AM To: [log in to unmask] Subject: Staff Support for Records Management Dear Fellow Records Managers, As Assistant to the VP for Administration and Finance and Executive Secretary to the Board of Visitors at ODU, I am currently designated as the University's Records Manager. However, this is a very small part of my job and it has not gotten the attention that it deserves. After speaking with Russ Riter at the Library of Virginia and relaying his concerns to my Vice President that the Records Manager position should ultimately be a full-time job, I have been tasked with developing a 5-year plan as part of our upcoming budget process for developing a more formal records management program, with an eye toward possibly creating a full- or half-time position devoted to records management. I am seeking your help by sending this informal "survey" to find out about your agency and its current staffing level in support of records management. I would very much appreciate it if you would be willing to respond to the questions below and and return to me at [log in to unmask] Is there a separate Records Management Department at your agency/institution? There are two records management areas. They are not recognized by the agency as an offical Department. If yes, how many full- and/or part-time positions comprise this organization? There are 5 people managing fulltime three Agencies; Behavioral Health, Public Health Services - Child and Family, Maternity, WIC and Dental and a closed records area. Are these positions designated as state classified employees, or contract employees (i.e., faculty/administrative or faculty/professional)? State classified employees, Administrative Asst II? and Records Assistant III What are the approximate salaries of the director and any additional employees? The employees are making starting at about 25, 0000. There is not a Director of Medical Records, but a Records Manager - Salary Mid $70,000 To whom does this position(s) report? Deputy Director of Dept. of Human Services If there is no separate office, what position currently has responsibility for Records Management at your agency/institution and to whom does this position report? What percentage of this position's time is currently devoted to records management? 100% in addition to being the HIPAA Privacy Officer Is this position a classified employee, or a contract employee, and what is the approximate salary of the position? Salary Position. What is the name of your agency and what is its primary mission? How many employees comprise the workforce of your agency? Over 800 If an educational institutional, what is your current student enrollment? Thank you in advance for responding to this brief survey. Sincerely, Donna W. Meeks Assistant to the VP for Administration & Finance & Executive Secretary to the Board of Visitors Old Dominion University Norfolk, VA 23529 [log in to unmask] 757/683-3072 FAX 757/683-5679 To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page) To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)