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Al,
The history series was made defunct and is now included in the 010233
series. It was redundant information.
- Glenn
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Glenn T. Smith [log in to unmask]
Records Analyst www.lva.virginia.gov
Library of Virginia 804-692-3604
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________________________________
From: Virginia Records Officer's Listserv
[mailto:[log in to unmask]] On Behalf Of Albert C. Oglesby
Sent: Thursday, November 03, 2011 6:33 AM
To: [log in to unmask]
Subject: Employee Personnel Files
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Officer Listserv (VA-ROL). # #
Employee Personnel Files- History summary sheets I can no longer find
reference to these files in GS-3.
GS -3 use to read Employee Personnel Files - History Summary sheets-
series No. 10235
A summary of employee's work history containing information such as:
Name, social security number, last known address, starting and ending
dates of positions, beginning and ending salary, job titles and other
information needed to respond to request for employment verification.
Retain 30 years after termination ,then destroy
The August 15, 2011 update of GS-3 reads.
Employee Personnel Files
This series documents an individual's employment history. This series
may include, but is not limited to: name, Social Security Number, last
known address, starting and ending dates of positions, beginning and
ending salary, job titles, hiring, benefits, test results, professional
certification, promotions, evaluations, disciplinary actions.
010233
Retain 50 years after termination then destroy in compliance with No. 8
on the schedule cover page.
The question is can I retain personnel files five years after,
termination and do a History summary sheet or can I do a history summary
sheet they day of termination, or do we have to retain everything 50
years. Any guidance you may be able to offer will be greatly
appreciated.
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