Questions about GS-6 were raised by a locality and I would like to get a few 
folks to weigh in on the matter.

1) GS-06 #4: Working papers and documents
Plats/plans as they relate to Planning and Development only, not to Public 
Works. 
Once a locality has an approved site plan, the final version and accompanying 
documents (any comments, the application, engineering folder, etc) are part 
of the permanent file. Therefore, what purpose is served by retaining the 
working papers/drafts for a subsequent 5 years after approval?

2) Violations to Zoning Ordinance
I do not see any series on any general schedule that truly addresses violations 
to zoning ordinances. There are a few options that might work, but a 
dedicated series would be useful to eliminate any doubts. Some zoning 
ordinance complaints are being filed as Citizen Complaints (1 yr retention), 
others as Inspections (3 yr retention), and others still as "legal" or potential 
litigation (5 yr retention). 
Does this set of records merit its own series on the retention schedule to 
cover complaints called in by citizens, violations noticed by a Zoning 
Inspector, and the results generated by the subsequent investigation?

I appreciate any input the list members may offer as a revision to GS-06 may 
be in order.

Sincerely,
Amy Judd
Library of Virginia

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