VA-ROL Archives

November 2011

VA-ROL@LISTLVA.LIB.VA.US
Options: Use Monospaced Font
Show HTML Part by Default
Show All Mail Headers

Message: [<< First] [< Prev] [Next >] [Last >>]
Topic: [<< First] [< Prev] [Next >] [Last >>]
Author: [<< First] [< Prev] [Next >] [Last >>]

Print Reply
Subject:
Re: Applications for auto payment from credit card
From:
"Jones, Virginia" <[log in to unmask]>
Reply To:
Virginia Records Officer's Listserv <[log in to unmask]>
Date:
Thu, 17 Nov 2011 10:43:13 -0500
Content-Type:
multipart/alternative
Parts/Attachments:
text/plain (2646 bytes) , text/html (13 kB) 
You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL).
#
#

Bob:
That is my first thought, but I want to be sure there is no existing specific requirements first.

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]<mailto:[log in to unmask]>

From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Worthy, Robert W. (VADOC)
Sent: Thursday, November 17, 2011 10:28 AM
To: [log in to unmask]
Subject: Re: Applications for auto payment from credit card

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #


I would treat them as any other "accounts receivable" or "accounts payable" depending on the actual type.


Robert (Bob) W. Worthy, MBA, VCO
Accountant
Sussex II State Prison
24227 Musselwhite Dr.
Waverly, VA 23891-2222
Office - 804.834.4076
IP - 4.4076
Fax - 804.834.4077
[log in to unmask]
From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Jones, Virginia
Sent: Thursday, November 17, 2011 10:25 AM
To: [log in to unmask]
Subject: Applications for auto payment from credit card

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #
I have searched the General Schedules and the Code of Virginia, but cannot find any reference to retention of the following records:

*         Applications/authorizations for automatic payment from a credit card

*         Applications/authorizations for automatic payment from a bank account

We are particularly interested in retention of these types of records where customers have discontinued authorization for payment from a particular card or bank account.

Does anyone have any suggestions or specific references?

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]<mailto:[log in to unmask]>

To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)
To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)

To UNSUBSCRIBE, change options, or subscribe, please see the instructions
at http://listlva.lib.va.us/archives/va-rol.html
(If using Netscape, must have version 6.1 or higher to view the above page)

ATOM RSS1 RSS2