Greetings VA-ROL Members –

The records retention and disposition schedule for circuit courts (GS-12) has been undergoing a major review by a team of clerks, archivists, and Supreme Court and Library of Virginia staff members. The proposed results are available for your review in an MS Excel workbook, should you choose to do so.

The first spreadsheet tab of the workbook contains Guidance on the proposed updates and how to return comments/ask questions, as well as a summary of the current and proposed updates to the records series.

To get this schedule on the docket for the December 14 Records Oversight Committee meeting, reviews need to be returned by CoB Wednesday, November 29.

There are three records series for which an increase in retention is being proposed, so those will be unavailable in the Certificate of Records Destruction (RM-3) form until the updated schedule is made active.

010456 Cases, Ended Criminal (Felony convictions) - Other cases post- 1912

010468 Commissioner of Accounts Records - Post-1912

010503 Judgments, Abstracts or Originals - Post-1912

To download a copy of the workbook, please click the following link:

https://www.lva.virginia.gov/agencies/records/GS-12_Update_Draft_2023-11-20.xlsx

If you have any questions, please click this link. To return a reviewed copy of the workbook, please use this link. Please do not reply to the list.

Thank you,

- Glenn

Glenn T. Smith ~ Records Management Analyst
Library of Virginia ~ 804-692-3604 ~ [log in to unmask]

Past President, Virginia Association of Government Archives and Records Administrators

Reminder to Records Officers: this is where schedule updates and other RM notices are posted!

This list is made possible by a grant from the U.S. Institute of Museum and Library Services (IMLS).