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I don’t know that it is required, but I take this from FERPA law. http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title20-section1232g&num=0&edition=prelim

I do make an actual listing. The listing to me means these people have been determined. It is updated annually.

 

b) Release of education records; parental consent requirement; exceptions; compliance with judicial orders and subpoenas; audit and evaluation of federally-supported education programs; recordkeeping

(1) No funds shall be made available under any applicable program to any educational agency or institution which has a policy or practice of permitting the release of education records (or personally identifiable information contained therein other than directory information, as defined in paragraph (5) of subsection (a)) of students without the written consent of their parents to any individual, agency, or organization, other than to the following-

(A) other school officials, including teachers within the educational institution or local educational agency, who have been determined by such agency or institution to have legitimate educational interests, including the educational interests of the child for whom consent would otherwise be required;

(B) officials of other schools or school systems in which the student seeks or intends to enroll, upon condition that the student's parents be notified of the transfer, receive a copy of the record if desired, and have an opportunity for a hearing to challenge the content of the record;

(C)(i) authorized representatives of (I) the Comptroller General of the United States, (II) the Secretary, or (III) State educational authorities, under the conditions set forth in paragraph (3), or (ii) authorized representatives of the Attorney General for law enforcement purposes under the same conditions as apply to the Secretary under paragraph (3);

(D) in connection with a student's application for, or receipt of, financial aid;

(E) State and local officials or authorities to whom such information is specifically allowed to be reported or disclosed pursuant to State statute adopted-

(i) before November 19, 1974, if the allowed reporting or disclosure concerns the juvenile justice system and such system's ability to effectively serve the student whose records are released, or

(ii) after November 19, 1974, if-

(I) the allowed reporting or disclosure concerns the juvenile justice system and such system's ability to effectively serve, prior to adjudication, the student whose records are released; and

(II) the officials and authorities to whom such information is disclosed certify in writing to the educational agency or institution that the information will not be disclosed to any other party except as provided under State law without the prior written consent of the parent of the student.¹

 

 

From: Virginia Records Officers' Listserv [mailto:[log in to unmask]US] On Behalf Of Deborah J. Litten
Sent: Tuesday, May 23, 2017 9:14 AM
To: [log in to unmask]
Subject: Posting on Records Room

 

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #

Is there a Virginia Code or other legal statute that addressing specific postings that should be on a records room door?  Should the posting identify the names of the people that should have access to the records room?  Or can it just say....Authorized personnel only.

 

 

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Deborah J. Litten
Student Services Supervisor

Shenandoah County Public Schools
(540) 459-6750
[log in to unmask]

 

 

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