That is an excellent question, Ms. Litton.

Bowing to anything staff of LVA’s records retention unit says, my observation is that certainly any personal information about (i) students or (ii) patients under social, legal, or medical care -- those served by agencies across Virginia, should be kept confidential, due to various federal and state laws. Access of staff should be a key issue in a risk analysis performed at an facility that has a core of sensitive records located at most any school or health services or social services facility in Virginia.

I offer this not as legal advice; all local and state agencies should consult their legal counsel, whether its in the OAG or not, if they have a legal question about advice proffered by a guest on this listserv.

Regards all,

Doug

Douglas R. Harris, JD

Adjudication Officer and HIPAA Privacy Officer

Office of the State Health Commissioner

Richmond, Virginia USA

(804) 864-7007

Capturesmall3

From: Virginia Records Officers' Listserv [mailto:[log in to unmask]] On Behalf Of Cooper, Robin
Sent: Tuesday, May 23, 2017 9:50 AM
To: [log in to unmask]
Subject: Re: Posting on Records Room

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #

The Library of VA (VA Public Records Mgmt. Manual) states records should be stored, whenever practical, in a secure area with controlled and documented access for personnel. Doesn't say anything about what should be posted on the door. Our records rooms are kept locked at all times and only certain employees have access.

On Tue, May 23, 2017 at 9:14 AM, Deborah J. Litten <[log in to unmask]> wrote:

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #

Is there a Virginia Code or other legal statute that addressing specific postings that should be on a records room door? Should the posting identify the names of the people that should have access to the records room? Or can it just say....Authorized personnel only.

Deborah J. Litten
Student Services Supervisor

Shenandoah County Public Schools
(540) 459-6750
[log in to unmask]

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