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I am not a college or university but we do on occasion get subpoenas for information for court cases.   We keep five years because of the payment time line in our county and not knowing when the court case will be resolved.    Ellen Murphy

Ellen E. Murphy
Commissioner of the Revenue
Frederick County, Virginia
Phone (540) 665-5681
Fax (540) 667-6487
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From: Virginia Records Officers' Listserv [mailto:[log in to unmask]] On Behalf Of Sims, Kimberly
Sent: Thursday, June 30, 2016 9:17 AM
To: [log in to unmask]
Subject: subpoenas - lifecycle

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Dear All:

For those of you who follow General Schedules for State Agencies:

Our University Counsel's office inquired about the lifecycle of non-FOIA records requests, specifically regarding subpoenas.  When that office is given a subpoena for a record, such as a student health record, how long should the subpoena be kept?  Nothing jumps out at me within the General Schedules for state agencies.

LVA advised me that public schools keep subpoenas for one year after receiving the request.

I'm curious to know what other colleges & universities are doing with their subpoenas.

Thanks!
Kim

Kim Sims
University Archivist
Swem Library Special Collections Research Center
The College of William & Mary
P. O. Box 8794
Williamsburg, VA  23187-8794
(757) 221-3094


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