You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # # I am not a college or university but we do on occasion get subpoenas for information for court cases. We keep five years because of the payment time line in our county and not knowing when the court case will be resolved. Ellen Murphy Ellen E. Murphy Commissioner of the Revenue Frederick County, Virginia Phone (540) 665-5681 Fax (540) 667-6487 [log in to unmask] From: Virginia Records Officers' Listserv [mailto:[log in to unmask]] On Behalf Of Sims, Kimberly Sent: Thursday, June 30, 2016 9:17 AM To: [log in to unmask] Subject: subpoenas - lifecycle You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # # Dear All: For those of you who follow General Schedules for State Agencies: Our University Counsel's office inquired about the lifecycle of non-FOIA records requests, specifically regarding subpoenas. When that office is given a subpoena for a record, such as a student health record, how long should the subpoena be kept? Nothing jumps out at me within the General Schedules for state agencies. LVA advised me that public schools keep subpoenas for one year after receiving the request. I'm curious to know what other colleges & universities are doing with their subpoenas. Thanks! Kim Kim Sims University Archivist Swem Library Special Collections Research Center The College of William & Mary P. O. Box 8794 Williamsburg, VA 23187-8794 (757) 221-3094 ________________________________ To subscribe to or unsubscribe from the VA-ROL list, click the following link: http://listlva.lib.va.us/scripts/wa.exe?SUBED1=VA-ROL&A=1 To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)