If a check is returned because of insufficient funds, the bank only sends us a copy of the check, not the actual check. We are not equipped to deposit checks
remotely – via scanning.
Anne F. Waring
Communications Manager
Department of Human Resource Management
101 N. 14th St., 12th Floor
Richmond, VA 23219
(804) 371-2578
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From: Virginia Records Officers' Listserv [mailto:[log in to unmask]]
On Behalf Of Hale, Christopher (VDSS)
Sent: Tuesday, February 23, 2016 4:51 PM
To: [log in to unmask]
Subject: Re: Retention of Checks
Importance: Low
You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #
1.
Yes
2.
Yes for 60 days.
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Division of Child Support Enforcement Virginia Beach, VA 23462
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From: Virginia Records Officers' Listserv [mailto:[log in to unmask]]
On Behalf Of Chad Doran
Sent: Tuesday, February 23, 2016 4:43 PM
To: [log in to unmask]
Subject: Retention of Checks
You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #
All,
I am doing some research to identify how other jurisdictions treat retention of checks that have been received.
1.
When a constituent pays and their account has insufficient funds, do you retain the checks?
2.
Technology has changed such that we can now deposit constituent checks remotely – via scanning. Do you retain the scanned version of these checks as well?
Any feedback is much appreciated!
Thanks,
Chad
Chad J. Doran, PhD, CRM
Chief Records Management Officer
Arlington County Government
Department of Technology Services
703.228.4085
The Vision of the Arlington County Records Management Program is:
To provide leadership and direction to promote efficient and effective records management practices, to make records available to employees and constituents, to support knowledge sharing among departments and constitutional offices, and to inform decision
making throughout the Arlington County Government.
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