Geraldine,
Great question! I don’t remember bringing this topic up during our review of GS-111.
I would use series 101066, 3 years after graduation, which is intended to cover all types of student counseling. I reviewed 34 CFR 99, the governing regulation,
and could not find a specific retention of student disability records. As such, the fallback position is three years. The other series, 101189, documents health services provided by the school to students.
Hope this helps out.
Bruce L. White, MBA, CRM, PMP
|
Asst Director for Records
Management and IT Policy
|
Dept. of Information Technology Services
Old Dominion University
Perry Library, RM 3000D
Norfolk, VA Norfolk, VA 23529
Tel: 757-683-7017
http://www.odu.edu/about/compliance/records
From: Virginia Records Officers' Listserv [mailto:[log in to unmask]]
On Behalf Of Mathey, Geraldine
Sent: Wednesday, October 29, 2014 3:52 PM
To: [log in to unmask]
Subject: Question Regarding Student Disabilities Services Records
You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #
Good afternoon, everyone.
I have a question regarding where records maintained by our Student Disabilities Services would fall.
This office keeps copies of the student’s original documentation of disability, demographic forms, summary of services provided by Thomas Nelson CC, and case notes regarding each meeting with
the student.
In looking over Schedule 111, I could not find any specific category addressing this. However, I did find 101066 (Academic Counseling: Student History Files) and 101189 (Student Heath: Patient
Medical Records). Can you help me differentiate which schedule these records would fall under?
Being a community college, we don’t have a student health department. If anyone has any suggestion or recommendation for me, please let me know.
Thank you.
Geraldine Mathey
Administrative Assistant to the
Vice President for Finance and Administration
Tel: (757) 825-2717
Fax: (757) 825-2854
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