You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)I have a question for other localities that deal with retention of permit and zoning records.
Building permits and related information are identified as having a 3 year retention period (after final inspection/expiration of the permit) – see below.
000293: Building Records: Inspection and Permit Files
This series consists of commercial and residential building, electrical, mechanical, storage tank/container, and/or plumbing applications; drawings; issued permits; supporting documentation; and inspections.
Retention: Retain 3 year(s) after event
Disposition: Non-confidential Destruction
000316: Permits: Expired or Revoked
This series consists of expired or revoked permits not already listed on this schedule.
Retention: Retain 3 year(s) after expiration
Disposition: Non-confidential Destruction
Our Zoning division states that they refer to these building permits to make determinations – and should be kept permanently. How do other localities deal with this situation? Any feedback is much appreciated.
Thanks,
Chad
Chad J. Doran, CRM
Chief Records Management Officer
Arlington County Government
Department of Technology Services
The Vision of the Arlington County Records Management Program is: To provide leadership and direction to promote efficient and effective records management practices, to make records available to employees and constituents, to support knowledge sharing among departments and constitutional offices, and to inform decision making throughout the Arlington County Government.