Zoning needs to know what was approved/built and would not need the entire building permit file for that. Surely they can figure out how to capture the data they need for their files without suggesting that another department keep those voluminous files forever.

Erik F. Nelson

Senior Planner

City of Fredericksburg

540 372-1179

From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Chad Doran
Sent: Thursday, April 24, 2014 8:43 AM
To: [log in to unmask]
Subject: Permit vs. Zoning Records

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #

I have a question for other localities that deal with retention of permit and zoning records.

Building permits and related information are identified as having a 3 year retention period (after final inspection/expiration of the permit) – see below.

000293: Building Records: Inspection and Permit Files
This series consists of commercial and residential building, electrical, mechanical, storage tank/container, and/or plumbing applications; drawings; issued permits; supporting documentation; and inspections.
Retention: Retain 3 year(s) after event
Disposition: Non-confidential Destruction

000316: Permits: Expired or Revoked
This series consists of expired or revoked permits not already listed on this schedule.
Retention: Retain 3 year(s) after expiration
Disposition: Non-confidential Destruction

Our Zoning division states that they refer to these building permits to make determinations – and should be kept permanently. How do other localities deal with this situation? Any feedback is much appreciated.

Thanks,

Chad

Chad J. Doran, CRM

Chief Records Management Officer

Arlington County Government

Department of Technology Services

703.228.4085

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