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Jay,

What process do you recommend to destroy electronic backup copies?

Eric

From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Gutshall, Jay (DEQ)
Sent: Wednesday, April 23, 2014 10:18 AM
To: [log in to unmask]
Subject: Re: Destruction of electronic records

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #
Eric,
When you fill out the RM-3, you are certifying that all of the records past their retention for that series have been destroyed regardless of format, this should include the records in Sharepoint, copies, back documents, and even paper.

Thank you.

Jay
DEQ
698-4402

From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Perkins, Eric B. (VITA)
Sent: Wednesday, April 23, 2014 9:19 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Destruction of electronic records

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #
Records Officers,

We are seeking guidance regarding the destruction of electronic records in compliance with the Library's retention and disposition schedules. Once an electronic record reaches the end of its scheduled retention period and is destroyed in compliance with its scheduled method of disposition, how is the destruction of copies and backups of the records accomplished? As an example, you have destroyed a record in SharePoint in compliance with its retention and disposition schedule but the backup copy is held for a year. How do you achieve timely destruction?

Thank you,
Eric B. Perkins
Enterprise Architect, Customer Relationship Management
Virginia Information Technologies Agency (VITA)
VITA - Enabling the Business of Government
[log in to unmask]<mailto:[log in to unmask]>
www.vita.virginia.gov<http://www.vita.virginia.gov>
Telephone: 804.416.6191


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