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We follow the 3 year record retention rule as instructed by the Library of
Virginia.
This was explained to me in their training as to avoid partial information
and errors in interpretation in the future, which could lead to liability
on the governing body unnecessarily.


Christy R. Phillips
Administrative Services Manager
Building Official's Office
Isle of Wight County
17140 Monument Circle
Suite 100
Isle of Wight, VA 23397
757-365-6252
757-357-0771 fax




On Thu, Apr 24, 2014 at 8:42 AM, Chad Doran <[log in to unmask]> wrote:

> You are receiving this e-mail as a subscriber to the Virginia Records
> Officer Listserv (VA-ROL). # #
>
> I have a question for other localities that deal with retention of permit
> and zoning records.
>
>
>
> *Building permits and related information are identified as having a 3
> year retention period (after final inspection/expiration of the permit) -
> see below.   *
>
>
>
> *000293: *Building Records: Inspection and Permit Files
> This series consists of commercial and residential building, electrical,
> mechanical, storage tank/container, and/or plumbing applications; drawings;
> issued permits; supporting documentation; and inspections.
> Retention: Retain 3 year(s) after event
> Disposition: Non-confidential Destruction
>
>
>
> *000316: *Permits: Expired or Revoked
> This series consists of expired or revoked permits not already listed on
> this schedule.
> Retention: Retain 3 year(s) after expiration
> Disposition: Non-confidential Destruction
>
>
>
> *Our Zoning division states that they refer to these building permits to
> make determinations - and should be kept permanently.  How do other
> localities deal with this situation?  Any feedback is much appreciated.  *
>
>
>
> Thanks,
>
>
>
> Chad
>
>
>
> Chad J. Doran, CRM
>
> Chief Records Management Officer
>
> Arlington County Government
>
> Department of Technology Services
>
> 703.228.4085
>
> *[log in to unmask] <[log in to unmask]>*
>
> *The Vision of the Arlington County Records Management Program is:* *To
> provide leadership and direction to promote efficient and effective records
> management practices, to make records available to employees and
> constituents, to support knowledge sharing among departments and
> constitutional offices, and to inform decision making throughout the
> Arlington County Government.  *
>
>
>
>
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