You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # # We follow the 3 year record retention rule as instructed by the Library of Virginia. This was explained to me in their training as to avoid partial information and errors in interpretation in the future, which could lead to liability on the governing body unnecessarily. Christy R. Phillips Administrative Services Manager Building Official's Office Isle of Wight County 17140 Monument Circle Suite 100 Isle of Wight, VA 23397 757-365-6252 757-357-0771 fax On Thu, Apr 24, 2014 at 8:42 AM, Chad Doran <[log in to unmask]> wrote: > You are receiving this e-mail as a subscriber to the Virginia Records > Officer Listserv (VA-ROL). # # > > I have a question for other localities that deal with retention of permit > and zoning records. > > > > *Building permits and related information are identified as having a 3 > year retention period (after final inspection/expiration of the permit) - > see below. * > > > > *000293: *Building Records: Inspection and Permit Files > This series consists of commercial and residential building, electrical, > mechanical, storage tank/container, and/or plumbing applications; drawings; > issued permits; supporting documentation; and inspections. > Retention: Retain 3 year(s) after event > Disposition: Non-confidential Destruction > > > > *000316: *Permits: Expired or Revoked > This series consists of expired or revoked permits not already listed on > this schedule. > Retention: Retain 3 year(s) after expiration > Disposition: Non-confidential Destruction > > > > *Our Zoning division states that they refer to these building permits to > make determinations - and should be kept permanently. How do other > localities deal with this situation? Any feedback is much appreciated. * > > > > Thanks, > > > > Chad > > > > Chad J. Doran, CRM > > Chief Records Management Officer > > Arlington County Government > > Department of Technology Services > > 703.228.4085 > > *[log in to unmask] <[log in to unmask]>* > > *The Vision of the Arlington County Records Management Program is:* *To > provide leadership and direction to promote efficient and effective records > management practices, to make records available to employees and > constituents, to support knowledge sharing among departments and > constitutional offices, and to inform decision making throughout the > Arlington County Government. * > > > > > To UNSUBSCRIBE, change options, or subscribe, please see the > instructions at http://listlva.lib.va.us/archives/va-rol.html (If using > Netscape, must have version 6.1 or higher to view the above page) To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)