Hi Jessie.

 

While other staff duties are more time sensitive than others for me, as the Records Coordinator for the Agency when it comes to “records” I must stay on top of thing.  Records within our Agency require a great deal of attention.

 

I have also found that the more I work with records, the easier the task of retention/destruction has become.

 

I’m always encouraging our Agency staff to become more familiar with our specific retention schedule and utilize it more. 

 

I agree with Nancy that it does take a lot of time to update an agency specific schedule.  I had to meet with every unit within the agency and it took us an entire year to complete.

But, it sure did feel good once it went to the Oversight Committee for approval and came back with no issues.

 

I also agree with Ms. Hazelgrove’s statements:

The best advice I can give about this is to create a binder with all schedules that you will use (state and agency-specific) as well as the manual, forms, etc.  Go through this regularly and you will be surprised how familiar you become with your schedules. 

 

I’m also very interested in learning about the best ways to store records electronically (preferably in a searchable format).  We are in the pilot stages of evaluating the use of SharePoint for electronic records retention.

 

I thank our Analyst at the LVA for all their help and quick responses.

 

 

 

Thank You and Have a Great Day!

 

Vickie S. Nash

Records Coordinator

Department of Health Professions

9960 Mayland Drive, Suite 300

Henrico, Virginia 23233

Phone - (804) - 367-4671

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The DHP mission is to ensure safe and competent patient care by licensing health professionals, enforcing standards of practice, and providing information to health care practitioners and the public.

 

 

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #

 

 

Hi Records Officers,

 

The Library of Virginia has plans to celebrate Records Management Month in April and we’re working on a session devoted to what it means to be a records officer.  In order to make the content useful for attendees, we are in need of some assistance!

 

Veteran records officers:  What have you learned along the way that would’ve been nice to have known when you started as a records officer?  Are there aspects of the job that you still struggle with?

 

New records officers:  What do you need help with?  What questions do you have that aren’t answered on our web site?

 

We’d value any and all input you have regarding the duties of the designated records officer.

 

Hope to hear from you!

 

Jessie

 

 

Jessie R. Graham

Records Analyst

The Library of Virginia

(804) 692-3802

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