You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # # Good morning, VA-ROL, Is your agency or locality paying to store records that you should have already destroyed? There are currently over 50,000 boxes at the State Records Center that are awaiting destruction approval. To locate boxes stored at the State Records Center that are eligible for destruction: 1. Log into Infolinx and go to the SRC Boxes tab. 1. Click on the orange Search button under the quick search fields. Agency/Locality, Department, and Sub-Department are pre-filled based on the information provided when you submitted the Records Officer Designation and Responsibilities form (RM-25). If the Department or Sub-Department field is not pre-filled, you may select items from those dropdown lists. 1. In the Scheduled Destroy Date field enter today's date as <MM/DD/YYYY. 1. In the Approved for Destruction Date field enter isnull. This will weed out boxes that are already in the SRC queue to be destroyed. 1. Click Execute. To destroy the boxes returned in your results, complete a Certificate of Records Destruction (RM-3 Form) and mail it to the attention of Matt Ball. You must include an export of the SRC box barcode numbers with the RM-3 Form. From the above search results: 1. Click Export 1. Click on SRC Box Barcode in the Available SRC Box Fields column. 1. Use the > button to move SRC Box Barcode into the SRC Box Fields to Export column. 1. Click Export Query 1. Click View File 1. A list of SRC Box Barcodes will appear in a new window. Print this list and include it with the completed RM-3 Form. Please direct any questions to Matt Ball ([log in to unmask]<mailto:[log in to unmask]>). Anita Vannucci Records Analysis Section Coordinator Library of Virginia [log in to unmask]<mailto:[log in to unmask]> To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)