     It's just my two cents, but I can see many instances when court records would be needed far beyond those of the prosecutor. The accessibility of certified conviction orders is but one. GDC records are kept for ten years, while GS-13 requires only one. I might need that petit larceny conviction order decades later.
     I also see this as a separation of powers issue, although it technically isn't. The Clerks are more of a judicial branch entity under the auspices of the Supreme Court of Virginia; while the C.A.'s are more akin to the Executive Branch, as is the Library of Virginia.
     I think that there is good reason for different schedules, and I don't think that Circuit Court records, which can be reduced to a digital format, should EVER be destroyed. They could be needed far, far into the future. There is no statute of limitations on convicted felon status.
     Again, it's just my two cents, and probably not worth that.

Andy Robbins,
Assistant Commonwealth's Attorney
For Frederick County

Sent from my Windows Phone

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #

I would think that the schedule would be the same for both offices.

Thanks,

Jill

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #

Jill L. Authier-Camilletti
Roanoke County Circuit Court
Deputy Clerk

Equipment/Information

Records Technician

540-387-6208

jcamilletti@roanokecountyva.gov

>>> Susan Marziani <[log in to unmask]> 6/26/2013 3:52 PM >>>

Hello All,

I am writing to ask for your feedback as to whether or not you have issues or concerns with the difference between the stated retention periods of Commonwealth Attorney Records and those of Circuit Court Records as noted here. If you would rather contact me off-list, please feel free to do so.

GS 12 – Circuit Court Records

Felony Files 20 years or when sentence term ends

Non-Felony Files 10 years

Expungements 3 years

GS 13 – Commonwealth Attorney Records

Felony Files 10 years

Non-Felony Files 1 year

Expungements 1 year

Thank you for your time.

Susan Marziani, IOA^s /ECM^p

Public Records Manager | City of Virginia Beach

2424 Courthouse Drive | Building 18 | Virginia Beach, VA 23456

O (757) 385.8908 | F (757) 385.5812 | E [log in to unmask]

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