About 9 years ago our central maintenance building caught a fire due to someone leaving a space heater on and the wires overheated. It was a pretty bad fire and a lot of records were either destroyed or were
water damaged. There were a lot of records that became Mildewed had smoke damaged etc., due to the fact that at that time the director would not listen to me about using the a State Records Center for assisting us in records recovery, a lot of the records
and documents were destroyed and had to be destroyed . . . Another company was used for recovery and of course documents just were just laid out to dry. So from my perspective I know how importance of a Document recovery plan and immediate execution
of usage
Debbie Hamlin
RRHA Risk/ Records Officer
From: Virginia Records Officer's Listserv [mailto:[log in to unmask]]
On Behalf Of Burns, Kim (DBHDS)
Sent: Wednesday, January 16, 2013 7:24 AM
To: [log in to unmask]
Subject: Re: Records Continuity Exercise
You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #
From Western State Hospital: We came in one morning several years ago to find that a water pipe on the 3rd floor of the Administrative building had burst sometime in the night and flooded the Executive
suite on 2nd floor with about 2 inches of water standing on the floor. That doesn’t sound like much water, but everything in that suite of offices was soaked from the ceiling down. Because the Director’s staff considered all information to be
confidential, it limited the number of staff who could help in the recovery of approximately 10 boxes worth of loose (not organized) papers. Of course this was in the winter, so we couldn’t leave the windows open. We ran an ozone machine to help clear the
air of any bacteria caused by the wet materials, (this machine had to be operated when staff were not in the area) and fans to help dry. At the suggestion of the state records center, we put the documents in a small room we could seal off and ran a dehumidifier
to help dry them out. That worked pretty well.
Kim Burns
Records Coordinator
Western State Hospital
From: Virginia Records Officer's Listserv [mailto:[log in to unmask]]
On Behalf Of Siddall, Kathy (DHP)
Sent: Tuesday, January 15, 2013 5:17 PM
To: [log in to unmask]
Subject: Records Continuity Exercise
You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #
Good Morning Everyone
Our Agency would like to do a Records Continuity Exercise. I am writing to ask if any of you have experienced an actual records disaster and/or participated in a hard copy or physical records
recovery. By sharing a real event our hope is that the participants will get more personally invested in records recovery planning. We will be using a water damage scenario. If you have any experience or information to share we would love to have it.
Thank you
Kathy
Kathy Siddall,
MPA
Program Development & Implementation Manager
Department of Health Professions
9960 Mayland Drive Suite 300
Henrico, VA 23233
(804) 367-4559 Office
(804) 263-1348 BlackBerry
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