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From Western State Hospital:  We came in one morning several years ago to find that a water pipe on the 3rd floor of the Administrative building had burst sometime in the night and flooded the Executive suite on 2nd floor with about 2 inches of water standing on the floor.  That doesn’t sound like much water, but everything in that suite of offices was soaked from the ceiling down.  Because the Director’s staff considered all information to be confidential, it limited the number of staff who could help in the recovery of approximately 10 boxes worth of loose (not organized) papers.  Of course this was in the winter, so we couldn’t leave the windows open. We ran an ozone machine to help clear the air of any bacteria caused by the wet materials, (this machine had to be operated when staff were not in the area) and fans to help dry.  At the suggestion of the state records center, we put the documents in a small room we could seal off and ran a dehumidifier to help dry them out.  That worked pretty well.

 

Kim Burns

Records Coordinator

Western State Hospital

From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Siddall, Kathy (DHP)
Sent: Tuesday, January 15, 2013 5:17 PM
To: [log in to unmask]
Subject: Records Continuity Exercise

 

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #

Good Morning Everyone

Our Agency would like to do a Records Continuity Exercise.  I am writing to ask if any of you have experienced an actual records disaster and/or participated in a hard copy or physical records recovery.  By sharing a real event our hope is that the participants will get more personally invested in records recovery planning.  We will be using a water damage scenario.  If you have any experience or information to share we would love to have it.

Thank you

Kathy

 

Kathy Siddall, MPA

Program Development & Implementation Manager

Department of Health Professions

9960 Mayland Drive Suite 300

Henrico, VA 23233

(804) 367-4559 Office

(804) 263-1348 BlackBerry

 

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