You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # # We are currently in the process of copying our medical records into an Electronic Health Records system. We are scanning current records and attaching them to the specific client's record in the database, organized in folders based on the documentation content/function. (i.e. ISPs, Quarterlies, Financial, Assessments.etc.). I am new to records management and have been trying to determine whether scanning records into the database allows us then to shred the paper documentation, or whether we are required to continue to maintain, all or part of the medical record IAW current records retention schedules. Can someone steer me in the proper direction to where I might find the answer? Any information you can provide will be greatly appreciated. Thank you - hid H. I. Deslauriers Administrative Services Manager Southside Community Services 424 Hamilton Boulevard South Boston, Virginia 24592 434-572-6916 (x301) www.sscsb.org The information transmitted is intended solely for the individual or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of or taking action in reliance upon the information by persons or entities other than the intended recipient is prohibited. If you have received this email in error, please contact the sender and delete the material from any computer. To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)