You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #

Bob:

That is my first thought, but I want to be sure there is no existing specific requirements first.

 

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Worthy, Robert W. (VADOC)
Sent: Thursday, November 17, 2011 10:28 AM
To: [log in to unmask]
Subject: Re: Applications for auto payment from credit card

 

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #

 

 

I would treat them as any other “accounts receivable” or “accounts payable” depending on the actual type.

 

 

Robert (Bob) W. Worthy, MBA, VCO
Accountant
Sussex II State Prison
24227 Musselwhite Dr.
Waverly, VA 23891-2222
Office - 804.834.4076
IP - 4.4076
Fax - 804.834.4077
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From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Jones, Virginia
Sent: Thursday, November 17, 2011 10:25 AM
To: [log in to unmask]
Subject: Applications for auto payment from credit card

 

You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #

I have searched the General Schedules and the Code of Virginia, but cannot find any reference to retention of the following records:

·         Applications/authorizations for automatic payment from a credit card

·         Applications/authorizations for automatic payment from a bank account

We are particularly interested in retention of these types of records where customers have discontinued authorization for payment from a particular card or bank account.

Does anyone have any suggestions or specific references?

 

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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