Employee Personnel Files- History summary sheets I can no longer find reference to these files in GS-3.
GS -3 use to read Employee Personnel Files – History Summary sheets- series No. 10235
A summary of employee’s work history containing information such as: Name, social security number, last known address, starting and ending dates of positions, beginning and ending salary, job titles and other information needed to respond to request for employment verification.
Retain 30 years after termination ,then destroy
The August 15, 2011 update of GS-3 reads.
Employee Personnel Files This series documents an individual’s employment history. This series may include, but is not limited to: name, Social Security Number, last known address, starting and ending dates of positions, beginning and ending salary, job titles, hiring, benefits, test results, professional certification, promotions, evaluations, disciplinary actions. | 010233 | Retain 50 years after termination then destroy in compliance with No. 8 on the schedule cover page. |
The question is can I retain personnel files five years after, termination and do a History summary sheet or can I do a history summary sheet they day of termination, or do we have to retain everything 50 years. Any guidance you may be able to offer will be greatly appreciated.