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Glenn
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Glenn
T. Smith [log in to unmask]
Records
Analyst
www.lva.virginia.gov
Library of
Virginia
804-692-3604
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Employee
Personnel Files- History summary sheets I can no longer find reference to
these files in GS-3.
GS -3 use to
read Employee Personnel Files – History Summary sheets- series No.
10235
A summary of
employee’s work history containing information such as: Name, social security
number, last known address, starting and ending dates of positions, beginning
and ending salary, job titles and other information needed to respond to request
for employment verification.
Retain 30 years
after termination ,then destroy
The August 15,
2011 update of GS-3 reads.
Employee Personnel Files
This
series documents an individual’s employment history. This series may
include, but is not limited to: name, Social Security Number, last known
address, starting and ending dates of positions, beginning and ending
salary, job titles, hiring, benefits, test results, professional
certification, promotions, evaluations, disciplinary actions.
|
010233
|
Retain 50 years after
termination then destroy in compliance with No. 8 on the schedule cover
page. |
The question is
can I retain personnel files five years after, termination and do a History
summary sheet or can I do a history summary sheet they day of termination, or do
we have to retain everything 50 years. Any guidance you may be able to offer
will be greatly appreciated.