You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # # Georgia, thank you for bringing to light the conflict regarding retention of Disaster Planning Files. And, in answering the question, more questions/issues surfaced. All of these will be addressed in this or the next schedule review cycle, so, everyone, please stay tuned to Va-ROL. For now, the appropriate series for local records is 005243 on GS-16, with the retention "retain until superseded". To keep a plan once it has been superseded creates the possibility of implementing the wrong plan when an emergency occurs. I can't find any benefit from retaining previous versions that outweighs the potential fall out should one of them be inadvertently activated. Rebuttals, anyone? For those using State General Schedules, series 012274 on GS-108 should be followed. Again, any changes to that will be posted to the Library of Virginia's Website, and announced on this list. A good evening all... Glenn ------------------------------------------------------------------------ - Glenn T. Smith [log in to unmask] Records Analyst www.lva.virginia.gov The Library of Virginia 804-692-3604 ------------------------------------------------------------------------ ________________________________ From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of McQuigg, Georgia Sent: Wednesday, June 22, 2011 10:56 AM To: [log in to unmask] Subject: Disaster Planning files You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # Disaster plans are found on two different schedules - Schedule 16 Series 005243 and Schedule 19 Series 010042 with different retention periods. Please help. Georgia McQuigg Manager of School Board Office Building School Board Office SBO Building Management York County School Division Phone: 757-898-0314 302 Dare Road Yorktown, VA 23692 ______________________ ______________________ _________________________ NOTICE OF CONFIDENTIALITY: This e-mail message and any attached files are intended only for the individual or entity designated in the recipient line and may be LEGALLY PRIVILEGED, CONFIDENTIAL, AND/OR EXEMPT FROM DISCLOSURE under applicable law. If you are not the named recipient you should not read, distribute, copy or alter this e-mail message. You are hereby notified that any dissemination, distribution, copying, use of, or reliance upon, the information contained and transmitted within this e-mail message, by or to anyone, other than the designated recipient, is unauthorized and strictly prohibited. If you have received this e-mail message in error, please notify the York County School Division (YCSD), immediately at (757) 898-0300, and thereafter, destroy this e-mail message. YCSD may monitor e-mail messages to and from the YCSD network. Accidental transmission of this communication is not intended to waive any privilege or confidentiality protected under federal statutes and Virginia's Freedom of Information Act. To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page) To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)