The Library of Virginia retention lists are voluntary or mandatory requirements. I informed my boss that these retention schedules were mandatory and they have told me that they are not. Just looking for a little clarification.
From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Vannucci, Anita (LVA)
Sent: Tuesday, May 31, 2011 8:10 AM
To: [log in to unmask]
Subject: Attaching detailed lists to the RM-3 Form
You are receiving this e-mail as a subscriber to the Virginia Records Officer Listserv (VA-ROL). # #
Good morning,
We’ve seen an increase recently in the number of Certificates of Records Destruction (RM-3 Forms) being submitted with lists attached. While you’re welcome to keep this information with your own copy of the RM-3 Form, the Library will not retain these lists. You should retain a copy of the RM-3 Form under GS-19, 010090 or GS-101, 100366 “Records Management Files: Approved Form Masters and Supporting Documentation.”
The RM-3 Form is available online along with instructions at http://www.lva.virginia.gov/agencies/records/forms.asp. Please submit forms that are completed in full and type-written.
If you have any questions about reporting records destruction, contact your Records Analyst.
Anita Vannucci
Records Analyst
Library of Virginia
804-692-3650
www.lva.virginia.gov/agencies/records/
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