Virginia Records
Officers,
With the recent rounds of
tornado activity, and the devastation they have left in parts of our
commonwealth, it's an appropriate time to send a reminder about safe guarding
your records. Given the inordinate
amount of activity, it is no small wonder that relatively little damage has been
sustained by government facilities. This provides an incredible reminder to
prepare, instead of having to recover in panic mode.
For any who have sustained
damage to their records and need guidance in the response and/or recovery
process, please give me a call. If
you are in a records emergency and need after-hours assistance, the numbers to
call are at http://www.lva.virginia.gov/agencies/records/contacts.asp. Please make note of these before an emergency arises.
A very good place to store
these numbers is in a Pocket Response
Plan (PReP), which can be found on our Records
Management Home Page under the Guidance link “Disaster Planning -
Emergency Pocket Response Plan.”
This mini-response plan is relatively easy to compile and will fit in
your wallet or purse when completed. It doesn’t replace a fully-completed
Records Emergency Action Plan, but is an excellent interim
tool.
This is a good time to be thinking about Records Emergency Preparedness, as Sunday is MayDay in the records and cultural heritage preservation community. There's more information on this below.
And remember, the Library's
State Records Center does have equipment that can assist with wet/damaged
records on a temporary basis and start the recovery
process.
Please give a call if you
have any questions. A safe weekend
everyone, and our thoughts and prayers to all who have experienced a loss of any
kind during the recent
storms.
Glenn
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Glenn
T. Smith
[log in to unmask]
Records
Analyst
www.lva.virginia.gov
The Library of
Virginia
804-692-3604
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