In the coming months, the Archives and Records Management Services Division, which includes Records Analysis Services and the State Records Center (SRC), will launch Infolinx, a box-management system.

 

If you are a State Records Center customer, you will soon receive more information. When the system goes live, you will work directly in Infolinx, through a Web client, to enter, request, and track boxes. The Records Transfer List and Receipt (RM-17 Form) and Records Center Retrieval Request (RM-18 Form) will no longer be accepted in paper format. By giving you the ability to enter box and folder information directly into Infolinx, you’ll be able to better track and identify the records you store at the SRC.

 

Another change will take place in the way you will receive barcodes. Once you have entered a box into the system, you will generate barcodes and print them from your office. You will no longer need to request and receive barcodes from SRC staff; however, this will require you to purchase standard Avery-style labels.

 

For those of you who are not SRC customers, Infolinx will have advantages, too. The search capacity in Infolinx is more robust than the current online searchable database, and will allow you to search across multiple fields. This will make it easier to identify records and complete the Certificate of Records Destruction (RM-3 Form). For the first time, state agencies will be able to view and search across both General and Specific Schedules in one place.

 

We’re looking forward to this opportunity to bring you easier and more reliable access to your records. While there is limited specific information that we can share at this time, please feel free to contact your Records Analyst off-list with any questions.

 

Anita Vannucci

Records Analyst

Library of Virginia

804-692-3650

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http://www.lva.virginia.gov/agencies/records/