Shanna - I always say "never say never" so I shouldn't have. I must amend my response. The Records Officer and Approving Official may be the same person, but it is better if two different individuals sign the RM-3. Having two different people review and sign off provides a good check. To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)