Have records management
guidelines been established for web-site retention? We have multiple
archives of past versions of the County website dated 2007-2009. How long
must these files be retained and in what format? Basically, we’d like to
figure out if they need to be kept or if they should be destroyed – or if
it doesn’t matter.
These archives contain files
(text pages, images, and documents) that were on the County web server at the
time that the archive was made. The files may or may not have been available to
the public via the County website. The archives were manually created for
backup purposes and any (unknown) records retention requirements that were in
effect at that point.
Thank you so much for your help!
Barbara Adams
Administrative Assistant
Information Technology Department
Campbell County
(434) 332-9536
From: Virginia Records
Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Perkins,
Eric B. (VITA)
Sent: Thursday, March 18, 2010 9:07 AM
To: [log in to unmask]
Subject: Draft Electronic Records Management Topic Report
Records
Officers:
I
am the VITA Records Officer and the leader of the Work Group that drafted the Electronic
Records Management Topic Report. I am contacting you to advise that
the draft document is posted on the VITA Online Review and Comment
Application (ORCA) for your review and comments. This document is
designed to assist agencies in identifying and managing electronic records
effectively and efficiently through the establishment of an appropriate set of
records management controls. The 30-day comment period will run until
April 17, 2010. As always, all comments received will be considered for
inclusion in the final document.
ORCA
is an interest-group participation tool that offers a convenient on-line means
of providing specific comments on a document on a line-by-line basis. Use
of ORCA will help assure that all comments and suggestions specific to any
portion of the text are accurately recorded in their intended context.
To
use ORCA, access the login page http://apps.vita.virginia.gov/PublicORCA/Documents.aspx.
Next, enter a self-determined user name and password by clicking the hyperlink
labeled "Request a Password." For more detailed instructions,
please click the hyperlink labeled “ORCA Help Page.”
Please
ensure that all appropriate management and technical staff in your agency
associated with either information technology and/or records management are
aware of, understand and have an opportunity to comment on this document.
Your assistance is greatly appreciated.
Thank
you,
Eric
Eric
B. Perkins
Agency
Records Officer
Policy,
Practice & Architecture
Virginia
Information Technologies Agency
Telephone:
804.416.6191
Email:
[log in to unmask]
To UNSUBSCRIBE, change options, or subscribe, please see the
instructions at http://listlva.lib.va.us/archives/va-rol.html (If using
Netscape, must have version 6.1 or higher to view the above page)