Have records management guidelines been established for web-site retention?  We have multiple archives of past versions of the County website dated 2007-2009.  How long must these files be retained and in what format? Basically, we’d like to figure out if they need to be kept or if they should be destroyed – or if it doesn’t matter.

 

These archives contain files (text pages, images, and documents) that were on the County web server at the time that the archive was made. The files may or may not have been available to the public via the County website. The archives were manually created for backup purposes and any (unknown) records retention requirements that were in effect at that point.

 

Thank you so much for your help!

 

 

 

Records Officers:

 

I am the VITA Records Officer and the leader of the Work Group that drafted the Electronic Records Management Topic Report.  I am contacting you to advise that the draft document is posted on the VITA Online Review and Comment Application (ORCA) for your review and comments.  This document is designed to assist agencies in identifying and managing electronic records effectively and efficiently through the establishment of an appropriate set of records management controls.  The 30-day comment period will run until April 17, 2010.  As always, all comments received will be considered for inclusion in the final document.

 

ORCA is an interest-group participation tool that offers a convenient on-line means of providing specific comments on a document on a line-by-line basis.  Use of ORCA will help assure that all comments and suggestions specific to any portion of the text are accurately recorded in their intended context.

 

To use ORCA, access the login page http://apps.vita.virginia.gov/PublicORCA/Documents.aspx.  Next, enter a self-determined user name and password by clicking the hyperlink labeled "Request a Password."  For more detailed instructions, please click the hyperlink labeled “ORCA Help Page.” 

 

Please ensure that all appropriate management and technical staff in your agency associated with either information technology and/or records management are aware of, understand and have an opportunity to comment on this document.  Your assistance is greatly appreciated.

 

Thank you,

Eric

 

 

Eric B. Perkins

Enterprise Architect

Agency Records Officer  

Policy, Practice & Architecture

Virginia Information Technologies Agency

11751 Meadowville Lane

Chester, VA 23836

Telephone: 804.416.6191

Email: [log in to unmask]

 

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