Karen,
 
Since this is an electronic information system in which input comes from various sources and formats, and the information is retained by the system, I would consider the "input" to be copies and make TREDS the official documentation.  This assumes that all the relevant information is captured or is input into TREDS.  With that in mind, you would only need to retain the input documents as long as administratively necessary.  I've not found any source that requires you to retain the "input" documents for any period of time once the information is in TREDS.
 
Richard "Dick" Harrington
County Archivist / Recs. Mgr.
Fairfax Public Library Archives & Records
6800-A Industrial Rd.
Fairfax, VA  22151
Tel:  703 658-3776  Fax: 703 642-2832
"Know when to hold'em, stow'em and throw'em."

From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Leonard, Karen
Sent: Wednesday, June 23, 2010 1:48 PM
To: [log in to unmask]
Subject: Motor Vehicle Accident Reports (FR300) and TREDS

Law Enforcement Agencies:
 
Does anyone have a preliminary interpretation as to whether we must keep a copy of our TREDS submissions?    I'm aware of the current FR300 retention for three years, but how will electronic TREDS submissions affect submitting jurisdictions? 
 
Thanks all...
 
Karen Leonard
Chesterfield Police Records Administrator
(804)318-8058
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