We just wanted to let everyone know that my staff and I have been in contact with the VA Beach Sheriff's department and have spoken to the agency RO, the officer in charge of the project and Sheriff Lanteigne himself. Ben Smith, manager of the State Record Center, has also spoken with the Sheriff's office. The Sheriff and his staff are very much aware of the new regulations regarding the destruction of records containing social security numbers. The officer in charge of the project has told me that no shredding is currently being done, but rather the project is still in the planning stages. Also, a quick note about Ginny's comment below. The new regulations are not contained in the Public Records Act, but rather in the Virginia Administrative Code. Jeffrey L. Snyder Manager, Records Analysis Section The Library of Virginia (804) 692-3611 [log in to unmask] www.lva.virginia.gov/whatwedo/records/index.htm -----Original Message----- From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Jones, Virginia Sent: Wednesday, February 25, 2009 4:22 PM To: [log in to unmask] Subject: Re: VA Shredding by inmates??? One other thought on this issue. The new revision to the Public Records Act (17VAC15-120-30) sets specific requirements for the type of shredder to use and "contractors doing the shredding must be bonded." Inmates under the authority of the Sheriff's Dept. may or may not be considered a "contractor" for the rest of the City. Ginny Jones (Virginia A. Jones, CRM, FAI) Records Manager Information Technology Division Newport News Dept. of Public Utilities Newport News, VA [log in to unmask] To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page) To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)