Amy - I would agree with deleting vouchers AND electronic vouchers. As you said, AP & AR should cover all and there should be no difference between a voucher and an e-voucher. The fewer series/the simpler, the better. About our upcoming training. Below (#1-2) is the response I received from our reference head regarding equipment available in the meeting room. He did not answer my question about the need to know your version of PowerPoint or conversely, which version do we have. If I learn more, I'll send it along. 1 - The list of things we provide includes: microphone/sound system, DVD/VHS player, slide projector, video/computer projector, kitchen, and podium. 2 - Since this is a city-related event we can provide a laptop. Just as an FYI, we typically don't provide a laptop for public use. I'll make sure it's available for the 18th. 3 - A dry run is definitely advised. If she's using an older version of PowerPoint, it could cause some issues with her presentation (i.e. everything might not display properly). Always best to be prepared for surprise (which happen more often than not : ) I also emailed Ben to see if he had any info about the records center services and fees. He offered to send a brochure. I'll request them from him unless you include that with your information - let me know. Will you be bringing any handouts? Or - will you be sending me something that I can copy and have ready? Thanks as always! Lois Reeves Records Manager City of Chesapeake 757-410-7160 >>> "Judd, Amy (LVA)" <[log in to unmask]> 1/28/2008 12:15 PM >>> The analysts at the LVA have been making an effort to identify and resolve duplicate, unclear, or "unusual" series in the state and local General Schedules. As part of that, we were discussing "Vouchers" and "Invoices" that are listed on both GS-102 and GS-02. It seems that Accounts Receivable and Accounts Payable should cover any and all invoices and vouchers. Is there a reason "Vouchers" or "Invoices" should be listed separately in either schedule? GS-102 Accounts Payable 012082 GS-102 Accounts Receivable 012083 GS-102 Vouchers - Agency Accounting Office Files 012155 GS-02 Accounts Payable Records 10143 GS-02 Accounts Receivable Records 10144 GS-02 Vouchers (Accounting) 10217 Additionally, Vouchers - Electronically Transmitted Requests for Payments is only retained one year. We suspect that this is a holdover from when electronic vouchers were new and unusual. We'd like to eliminate this series because all vouchers should be kept for three years or until audit, regardless of format. We would appreciate any constructive input the list members may have before we make such a change. Sincerely, Amy Amy L. Judd Records Analyst Library of Virginia 800 E. Broad St. Richmond VA 23219 Phone: 804.692.3601 Fax: 804.692.3603 [log in to unmask] To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page) To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)