The analysts at the LVA have been making an effort to identify and resolve duplicate, unclear, or "unusual" series in the state and local General Schedules. As part of that, we were discussing "Vouchers" and "Invoices" that are listed on both GS-102 and GS-02. It seems that Accounts Receivable and Accounts Payable should cover any and all invoices and vouchers. Is there a reason "Vouchers" or "Invoices" should be listed separately in either schedule? GS-102 Accounts Payable 012082 GS-102 Accounts Receivable 012083 GS-102 Vouchers - Agency Accounting Office Files 012155 GS-02 Accounts Payable Records 10143 GS-02 Accounts Receivable Records 10144 GS-02 Vouchers (Accounting) 10217 Additionally, Vouchers - Electronically Transmitted Requests for Payments is only retained one year. We suspect that this is a holdover from when electronic vouchers were new and unusual. We'd like to eliminate this series because all vouchers should be kept for three years or until audit, regardless of format. We would appreciate any constructive input the list members may have before we make such a change. Sincerely, Amy Amy L. Judd Records Analyst Library of Virginia 800 E. Broad St. Richmond VA 23219 Phone: 804.692.3601 Fax: 804.692.3603 [log in to unmask] To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)