Amy: It appears these changes now require us to keep the whole employee personnel file (which use to be "Retain 5 years after employee termination") for 50 years rather than just the employment history summary cards or summary data. Is this correct? Ginny Jones (Virginia A. Jones, CRM, FAI) Records Manager Information Technology Division Newport News Dept. of Public Utilities Newport News, VA [log in to unmask] -----Original Message----- From: Virginia Records Officer's Listserv [mailto:[log in to unmask]] On Behalf Of Amy Judd Sent: Wednesday, October 24, 2007 3:21 PM To: [log in to unmask] Subject: General Schedule 03, Local Personnel Records updated General Schedule 03, County and Municipal Governments, Human Resources / Personnel Records has been updated. Employee Personnel Files - File Tracking System, Series 010235 and Employee Personnel Files - In Tracking System, Series 006223 are now defunct and those series numbers should no longer be used. All employee records are now covered under Employee Personnel Files (formerly Employee Personnel Files - No Tracking System), Series 010233. No formal, official Tracking System was ever established and applied statewide therefore all references to such have been removed from the schedule. Leave Records, Series 010241 now refers the user to GS-02, Fiscal Records for the retention and disposition statement where those records are already covered. This change was to eliminate duplication of a series. The retention time has not changed. Please contact your LVA Records Analyst if you have any questions concerning these changes. Contact information can be found here: http://www.lva.lib.va.us/whatwedo/records/contacts/searchcontacts.asp To view the General Schedules for Virginia Localities please visit our site at http://www.lva.lib.va.us/whatwedo/records/sched_local/index.htm Sincerely, Amy Judd Library of Virginia [log in to unmask] To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page) To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)