Folks - A question came up recently regarding the locality copy of contracts with Nextel for this service. The inquirer's municipal attorney believed that the federal government and/or contactor was saying that the retention period for documentation is eighteen (18) months. Although this program is funded by the Federal Communications Commission and operated by a federal Transition Authority, the locality's copy of the contract once filed is subject to LVA General Schedule 2, "Fiscal Records" - under Series No. 10159 ("Contracts"). The series description reads: "This series documents legal agreements between the locality and businesses, groups and other organizations. The series consists of the signed contract and supporting documentation." The retention for contracts is: "Retain 5 years after contract expiration or until audit, whichever is longer; then destroy." If anyone can make a compelling argument for another series or retention, I'd be pleased to respond. Otherwise I would suggest that county, city and town ROs involved with these records use the general schedule and series suggested above. For individual questions, please email me directly at [log in to unmask] Cheers! Mark G. Mark Walsh, C.A. Records & Information Analyst Archival & Records Management Services Library of Virginia (804) 692-3650 To UNSUBSCRIBE, change options, or subscribe, please see the instructions at http://listlva.lib.va.us/archives/va-rol.html (If using Netscape, must have version 6.1 or higher to view the above page)